Terms & Conditions - GEOS Languages PLUS

1. Enrollment:

Fill out the registration form and post or fax it to the address mentioned on the contact page. A deposit of 20% of the total amount is due at the time of registration. With your registration you commit yourself to the services requested and booking conditions. After having received your registration and deposit, we will send the confirmation of enrolment and the invoice. The welcome pack with extra information and the address of your accommodation will be sent after you have settled the remaining balance. The invoice must be paid in full, four weeks before arrival. Students studying in our Vancouver and Victoria locations are able to pay the balance of their invoice on their first day of class.

2. Rebooking:

If a booking (e.g. arrival date, accommodation) is changed up to 31 days before departure, we will be obliged to charge a non-refundable fee of $70 / 50€. We will do our utmost, but cannot guarantee the fulfilment of the request made. In the case where extra costs will be incurred due to the rebooking, we will advise you of what the rebooking fee will be.

3. Visa:

In order to provide the letter of acceptance required by the embassy for visa issuance in all countries but the USA, 40% of the total amount should be paid together with an additional non-refundable fee of $120 / 80€, or the equivalent (+ a shipping fee if applicable). In case of a visa refusal, a full refund minus the additional non-refundable fee can only be made if the student provides the letter of refusal issued by the embassy at the latest 14 days before departure. After this date, we will consider the participation of the student as confirmed and cancellation / rebooking fees will apply.

In cases where the visa has not yet been issued 15 days before departure, we strongly recommend postponing the course. In this case, the first rebooking fee will not be charged.

4. Acceptable forms of payment:

  • By bank transfer:
    The relevant account number will be on the invoice. Please send us a copy of the transfer order. All bank charges will be incurred by you.
  • By credit card:
    Upon your notification, the appropriate form will be sent. It will need to be completed with the name of the credit card company, card number, expiry date and signature. An additional 2% credit card fee will be charged in our schools in Malta and UK

5. Insurance:

Neither agent, operator, nor the school will be held responsible in any way for any accident, illness, loss of personal effects or change in personal circumstances arising at any time prior to, or during, the course. It is mandatory to have travel insurance as a GEOS Languages Plus student. (incl. Health, Third-party, Accident and Baggage: $ 65 per person per month).

We offer third party insurance offers for all of our students.

6. Liability:

Parents of minors agree that neither GEOS Languages PLUS nor the homestay shall be liable for damage or problems caused either negligently or intentionally by their children while participating in trips. Parents and their children who are still minors recognize and accept the laws and the normal code of conduct of the country which they are visiting.

7. Cancellation Policy:

Please refer to the Cancellation Policy.

8. Rights to image and film material:

By agreeing to our general terms and conditions you are accepting that Sprachcaffe Language PLUS has the right to use any photos, video and sound recordings which may be produced in the course of a language programme. These materials may be used by us for promotional purposes without cost implication or the need for a separate authorisation from you.